Privacy policy

The Catalyst Youth Trust exists to advance the Christian faith. It operates primarily in Bridgnorth and the surrounding area, but also supports a number of Christian ministries elsewhere in the UK and overseas. This privacy and GDPR policy explains how the Trust processes any personal information it collects.


Policy Statement

We are committed to the protection of the rights and freedoms of individuals in accordance with the provisions of the General Data Protection Regulation (GDPR). We will comply fully with the requirements of the GDPR and will follow procedures that aim to ensure all persons who have access to any personal data held by or on behalf of the Trust are fully aware of, and abide by, their duties and responsibilities under the legislation.

In order to operate efficiently, we process information about our staff and the people we work with. These may include current, past, and prospective employees, service users, volunteers, trustees, donors, and other supporters.

We will ensure that all personal information is processed properly, however it is collected, retained, used, or otherwise processed—whether on paper, in computer records, or by any other means. Accurate, proportionate, and up-to-date records are kept to ensure a good framework of service delivery to users, and support and supervision for volunteers and employees, while complying with employment, charity, and other legal requirements.

Personal Data

Personal Data is defined within the GDPR as any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to identifiers such as names, addresses, telephone numbers, job titles, date of birth, salary, ID numbers, location data, online identifiers, genetic data, or biometric data.

GDPR Data Protection Principles

The Trust will comply with the data protection principles of the GDPR to ensure all personal data is:

  • Processed lawfully, fairly, and in a transparent manner;

  • Obtained for specified, explicit, and legitimate purposes only;

  • Only processed in a way that is compatible with the purpose(s) for which it was collected;

  • Adequate, relevant, and limited to what is necessary for the relevant purpose(s);

  • Accurate and up-to-date;

  • Kept for no longer than is necessary for the purpose(s) for which the data is processed;

  • Processed in accordance with the data subject’s rights under the GDPR;

  • Kept secure and protected against unauthorised or unlawful processing, and against accidental loss, destruction, or damage; and

  • Not transferred outside of the United Kingdom without appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for data subjects are available.

Data Held

Volunteers

Some projects are run with the help of volunteers. Personal data about volunteers is held in spreadsheets to facilitate the successful organisation of each project. Application forms are retained in paper form in a secure filing cabinet.

Employees

Personal data for job applicants, employees, and trainees is processed for a variety of purposes, including recruitment, payroll, pension administration, accounting, work allocation and monitoring, performance reviews, diary management, and other employment-related purposes.

Supporters and Suppliers

Mailing lists are maintained of supporters who the Trust keeps informed about its various projects and activities. Data is also held relating to donors and suppliers to satisfy regulations for accounting, tax, and other administrative purposes.

Service Users

The details under this heading in regard to service users vary for each project, as follows:

Pastoral and Prayer Support
Where appropriate, contact details are maintained for people being supported by Trust staff.

Financial Support
Details are stored for recipients of financial support from the Trust, both individuals and organisations.

Filling Station
Monthly meetings are open to anyone. An email list is maintained for mailing purposes, and people can choose to add their name and email address to this list if they wish to receive emails about meetings.

Catalyst Youth Trust
This project exists to encourage and equip existing Christian youth and schools work. We store contact details for the people we work with.

The project website has a resource ordering facility, and data is stored for individuals who place orders through this facility. Records of mentoring and student support sessions with young people are stored securely in a cloud-based database.

Sharing Information

We will not normally share any information we hold with others without prior consent, unless one of the following exceptions applies. We may disclose information we hold:

  • If it is necessary for law enforcement or similar purposes;

  • If it is necessary in a medical emergency;

  • As a necessary part of providing our service(s) or contacting individuals—for example, by using a third party such as Mailchimp to process our communications;

  • As a necessary part of ensuring we comply with our legal obligations.

Retaining and Deleting Information

We will take all reasonable steps to ensure that the information we hold is kept secure. We will only hold personal data for as long as it is required for the delivery of our services or to meet our legal obligations related to safeguarding, accounting, tax, etc. Deleting information may involve either the removal of the data or its anonymisation, meaning that it no longer continues to be identifiable to an individual.

A request for information to be deleted may be sent using the contact details below.

Subject Access to Information and Correction

You have the right to request details of the information we hold about you. To do this, you should write to the address below. It will help us process your request if you can be specific about what information you require; otherwise, we may need to contact you again to clarify. We will respond to your request within 40 days of receiving your written request. You also have the right to request that we update or correct any information we hold about you. Please contact us using the details below to let us know what needs correcting.

Cookies

Our use of websites is currently limited but may increase in the future. Our websites may record some of your personal information, such as your IP address or the location of your computer or network. It may also record information you enter into online forms.

Other data may be collected anonymously about your use of our site from cookies. Cookies are small text files placed on your computer by websites you visit. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit allaboutcookies.org.

We may use cookies to:

  • Establish the needs of visitors and customise the content of our websites;

  • Process any forms, requests, or applications you send;

  • Assist with internal administration and analysis.

Other Websites

Our websites sometimes contain links to other websites. This privacy policy only applies to the Trust’s websites, so when you link to other websites, you should read their own privacy policies.

Changes to this Privacy & GDPR Policy

We keep our privacy policy under regular review and will publish any updates on our website: www.catalystyouthtrust.co.uk

This privacy policy was last updated on Dec 2024

Catalyst Youth Trust is a Charitable Trust registered in England and Wales. Reg No. 1209640. Registered address: 171 Brands Farm Way, Telford, TF3 2JJ